ByLaws of the West Hills Symphonic Band Society:  January 2005

ARTICLE I Name The name of this society shall be “The West Hills Symphony Band Society”.


ARTICLE II Objectives The objectives of the society are: 1. To develop an association in the West Hills Community composed of music lovers and patrons of the arts. 2. To organize and conduct a “Symphony Band” of both amateur and professional musicians wherein they may maintain interest, improve individual proficiency and perform in a group. 3. To perform good concert music and import guest artists for appreciative audiences.


ARTICLE III Policy This society shall be nonpartisan and nonprofit and shall not be exclusive as to race, religion or national origin.


ARTICLE IV Membership 1. Membership in the society shall be open to all West Hills Symphony Band members and to all residents of the West Hills Community who are interested in promoting and performing music. 2. Dues may be made a requisite of membership, and, if so, the amount of said dues shall be determined by the membership of the society.


ARTICLE V Officers Officers of the Society shall be a President, Vice President, Recording Secretary, Corresponding Secretary, and Treasurer.


ARTICLE VI Nominations and Elections 1. Officers shale be elected at the regular July meeting for a one-year term. 2. At the regular May meeting the President shall appoint a Nominating Committee. The Nominating Committee shall present at the June meeting a slate of nominees for each office. Nominations may be made from the floor. No restriction is placed on the number of terms that may be served in any office.


ARTICLE VII Duties of Officers 1. President. The President shale preside at all meetings of the society and the Executive Committee; he shall appoint all committee chairmen and he shall be a member ex-officio of all committees except the Nominating Committee; he shall coordinate the work of the officers and committees and shall perform such duties as necessary to strengthen the Society and promote its interest. 2. Vice President. The Vice President shall act as an aid to the President and shall assume his duties in his absence. 3. Recording Secretary. The Recording Secretary shall record the minutes of all meetings and of the Society and of the Executive Committee and perform such other duties as may be delegated to him or her. The Secretary shall keep a roll of all in attendance at each meeting. 4. Correspondence Secretary. The correspondence secretary shall handle all correspondence of the Society. 5. Treasurer. The treasurer of the Society shall receive all monies of the Society and make payments as authorized by the Society. The Treasurer shall present a financial statement at every meeting of the Society and at other times when required by the Expectative Committee. The Treasure’s accounts shall be examined annually by an Auditing Committee of three members appointed by the President at the July meeting. The report of the Auditing Committee shall be made at the October meeting. All checks must be signed by two of the following three officers: Treasurer, President, or Vice President.


ARTICLE VIII Executive Committee 1. The Executive Committee shall consist of the elected officers, the Band Conductor, and all committee chairmen. 2. The duties of the Executive Committee shall be to transact the business of the Society in keeping with the Bylaws and instructions of the membership by majority vote. 3. The Executive Committee shall present their reports to the membership at regular meetings.


ARTICLE IX Standing Committees The Standing Committees to be appointed by the President are: Finance, Program, Personnel, Publicity, Social, and Ticket.Duties of Committees 1. Finance Committee shale explore ways and means of procuring finances for the Society. 2. Publicity Committee shall endeavor to publicize the activities of the Society, the concerts, etc. The Committee shall appoint a photographer to aid and assist. 3. The Program Committee shall be the Band Conductor, his Assistant and others selected by them. They shale select a member to write the “program Notes”. 4. a) Personnel for the Band shall be selected by a committee of five: three members of the band, the Personnel Director, and the Conductor. 4. b) The Personnel Director shall handle personnel matters of the band, shall keep records of attendance and expenses. 4. c) The Conductor shall appoint the Assistant Conductor at the September meeting of the Society. 5. The duties of the Ticket Committee shall be to procure, distribute and sell the tickets for each concert, keep adequate records, and report to the membership.


ARTICLE X Restrictions 1. All members or groups of members of the Society are prohibited from entering into any contracts on behalf of the Society or incurring any liabilities in the name of the Society unless advance approval is specifically granted by the membership. 2. The membership may grant the Executive Committee a general power to perform such acts as are necessary for the day to day operation of the Society. 3. No part of the net earnings of the Society shall inure to the benefit of, or be distributable to its members, trustees, officers or other private persons, except that the Society shall be authorized and empowered to pay reasonable compensation for services rendered and make payments and distributions in furtherance of the purposes set forth in Article II hearof. No part of the activities of the Society shale be the carrying on of propaganda or otherwise attempting to influence legislation, and the Society shall not participate in or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.Notwithstanding any other provision of these articles, the Society shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from Federal Income Tax under Section 501 (c) (3) of the Internal Revenue Code of 1954 or the corresponding provision of any future United States Internal Revenue Law. 4. Upon the dissolution of the Society, the Board of Directors shall, after paying or making provisions for the payment of all the liabilities of the Society, dispose of all the assets of the Society exclusively for the purpose of the Society in such manner, or such organizations organized and operated exclusively for charitable, educational, religious or scientific purposes, as shall at the time qualify as an exempt origination or organizations under Section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law),as the Board of Directors shall determine. Any of such assets not disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the Society is they located, exclusively for such purposes or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such proposes.


ARTICLE XI Parliamentary Procedure Robert’s Rules of Order, Revised, shall govern this Society in all cases to which they are applicable and insofar as they are not inconsistent with these Bylaws.


ARTICLE XII Amendments These Bylaws may be amended, altered or revised by a two-thirds vote of the members present at a membership meeting. If the Bylaws are to be amended or altered, said amendment or alteration shall be read at two regular meetings before being voted on. Said readings shall constitute sufficient notice to the members of the Society.


ARTICLE XIII Musical Director Selection of the Musical Director will be made at the regular meeting. All candidates will have an audition to fill this position. The Board of Directors will have the final decision for the selection. The Music Director will choose his Assistant Conductor with the approval of the Board. The Board has the right to dismiss the Musical Director due to lack of performance. The Board of Directors will determine any fees due to the Musical Director and his Assistant. No restriction will be placed on the number of terms that may be served by the Musical Director. (A term being at least one (1) year.)


President: Tony Banks
Vice-President: Keith Cosentino
Personnel Manager: Karen Koszak